The outcome
Documented extras ready to move into the project’s submission process.
Digital Change-Order Coordinator
Turn signed extra-work tickets into review-ready requests.
Your Digital Change-Order Coordinator connects the evidence, applies approved rates and prepares the GC’s required format. Start with ten documented items on one project for $2,500: first draft by business day five, batch by day fifteen.
See the $2,500 pilot $2,500 includes role setup and ten documented extra-work items on one project; first sample by business day five and the batch by day fifteen after accepted intake.US commercial electrical and mechanical subcontractors · Owners and controllersChange-order preparationCO–028
PDFSigned ticket
XLSField photos
DOCRate schedule
One connected record
Source records linkedLinked
Missing facts identifiedLinked
Specialist review queuedReview
Prepared outputChange-order draft
Illustrative example · Human approval required
Digital Change-Order Coordinator
A managed AI system for one defined role. AI Acquisition configures and operates it; your named reviewer approves the decisions that need professional judgment.
How you judge it
Review one request against your GC format, evidence index and approved rate calculations.
Your first result
First request by business day 5; ten items by day 15 after accepted intake.
Your part
Provide existing tickets, approved rates and the GC requirements. Your commercial lead approves scope; we assemble the request pack.
Launch your digital employee
Change-Order Employee Launch
$2,500 includes role setup and ten documented extra-work items on one project; first sample by business day five and the batch by day fifteen after accepted intake.
Your investment
$2,500setup + defined pilot batch · USD$1,250 at accepted intake · $1,250 after acceptance
Your delivery window
15 business days
First worked request by day 5; the ten-item batch by day 15, starting from accepted intake.
Our service promise
Checklist passed, or we fix it or refund it.
A failed checklist gets one correction window of five business days at no extra charge. If it still fails, you can cancel for a full pilot-fee refund; the remaining balance is cancelled.
We confirm the scoped sample, delivery owner, reviewer and kickoff date before accepting the engagement or any payment.
The scope, acceptance and fee terms +
Included scope
Ten extra-work items on one project, one GC format and approved rates; at most three existing tickets, 20 source pages and 25 priced lines per request.
Payment
50% at accepted intake, 50% after your written acceptance. No fee tied to disputed entitlement or a GC’s payment decision; no automatic renewal.
Acceptance standard
Each draft follows the agreed GC format, links the available evidence and approved rates, checks arithmetic and shows every unresolved scope or entitlement question. The agreed job brief, source map and included handover assets are delivered with the accepted batch.
Outside this offer
Engineering takeoffs, pricing strategy, legal entitlement, notice preservation, negotiation, GC approval and collection of cash are outside this preparation pilot.
How the promise works
- Within two business days of receiving the proposed intake, we confirm acceptance or list missing inputs. The delivery clock starts on the agreed kickoff date after scope, records, templates, delivery capacity and reviewer are confirmed.
- You have five business days to review each delivery against the written checklist; silence does not count as acceptance.
- Only documented waits for your missing inputs, approvals or an agreed scope change pause the affected deadline; we confirm the revised date in writing.
- If our work fails the agreed checklist, we correct it at no extra charge within five business days of your notice. If it still fails, you may cancel for a full refund of pilot fees paid; the unpaid balance is cancelled.
- If we miss a delivery deadline for reasons within our control, you may cancel the unfinished pilot for a full refund instead of waiting.
- Refunds are returned within ten business days of cancellation. These remedies cover the pilot fee, not lost revenue or third-party decisions.
- A critical missing fact does not count as a completed file or request: we agree a substitute item, a documented schedule change or a proportionate fee reduction before proceeding.
- The engagement uses agreed exports, existing authorized access and editable output formats. New production integrations, unlimited correspondence and ongoing service require a separate written scope; there is no automatic renewal.
- Day 5 and the batch deadline refer to delivery for review. We prepare the remaining items in parallel; your normal five-business-day review window is already allowed for and does not itself pause draft delivery. Acceptance and any correction window follow delivery.
- The preparation pilot ends with the agreed draft request pack and status register. Your team submits and negotiates the requests; later GC questions and ongoing monitoring require a separate scope.
Fixed fees are in USD; applicable taxes, if any, are additional. The written scope confirms these terms before kickoff.
The first thing you receive
One change-order draft by business day five, with its evidence index, approved rate calculations and unresolved commercial questions.
Provide existing tickets, approved rates and the GC requirements. Your commercial lead approves scope; we assemble the request pack.
Request a free fit check A named delivery owner and accepted intake come before kickoff.Check fit · before a deposit
We review up to three representative items, confirm the project requirements and agree the ten-item scope and completeness checklist.
Review the sample · day 5
We assemble the first draft and evidence index. Your commercial lead checks scope, rates and entitlement while we prepare the remaining drafts in parallel.
Receive the batch · day 15
We deliver the ten drafts and a register of outstanding questions, with preparation effort and later commercial outcomes kept separate.
Why act on this backlog now
Start with items approaching the project’s actual notice, submission or billing dates, while the supporting records can still be checked. The kickoff is scheduled against your real dates after capacity is confirmed.
The test for continuing
Expand only after one real request passes your checklist and the batch shows worthwhile preparation capacity.
The reason to add a service
Your software stays.
The unfinished work gets an owner.
The target is existing field evidence that still has not become a complete request despite your current project platform—not another pricing or signature tool.
Review one request against your GC format, evidence index and approved rate calculations. We establish the value on your records before proposing ongoing operation.
The work that keeps coming back
Sound familiar?
The starting point is a real recurring backlog, not a new tool looking for a problem.
Signed tickets are waiting in the office while the related labor and material costs have already been incurred.
A missing attachment or unclear reference sends a request back for another revision.
You can see the extra work, but not which items are ready for the next billing or submission cycle.
The complete role, from setup to handoff
Your digital employee.
The work around the work, handled.
Job setup, source mapping, the agreed batch, review corrections and the included handover assets are part of the stated engagement.
Project & Rate Setup
Each project has a different format, markup and review path.
We map one project, one GC format and the rate schedule your commercial lead approves.
A project-specific preparation checklist.
Evidence Pack
Signed tickets and supporting records have not become a complete request.
We match the existing tickets, source pages and references for ten accepted extra-work items.
A traceable evidence index attached to each draft.
Priced Request Drafts
Reformatting and arithmetic keep documented work waiting.
We prepare the agreed requests using approved rates and check the calculations.
Ten drafts in the GC’s agreed format, ready for commercial review.
Submission Handoff Register
Nobody can see what is ready, waiting for approval or still missing a record.
We record each item’s status, unresolved commercial question and next owner.
A handoff list for the next submission or billing cycle.
Included with the engagement
Keep the work useful
after the first batch.
These handover assets are included in the stated scope and fee.
Reusable Project Template
Keep the agreed format, rate references and preparation checklist for comparable items.
Billing Handoff View
Receive the accepted batch with approval status and the next action for your commercial team.
Start with a free fit check.
Free fit check on up to three documented items before a deposit. The fixed fee includes setup and a worked batch. Ongoing service is quoted only after measured volume, review effort and delivery cost are known.
Something concrete to work with
The output you buy.
The result we measure.
Define the output before implementation and check it against the way your team works.
The metric to establishTime from documented extra to complete request
Ten documented extra-work items prepared against the project’s agreed submission requirements
Complete requests using available backup and approved rates, ready for commercial review
A project register separating missing evidence, submitted requests, accepted value and payment
Final scope, permissions, review requirements and acceptance criteria are agreed before delivery.
Start with the right fit
A good fit when
the backlog is real.
A good pilot needs a clear owner, usable records and enough recurring work to justify the effort.
- One active project has documented extras held up by preparation rather than a settled entitlement dispute.
- The relevant records exist, and the applicable notice or submission requirements can still be met.
- A commercial lead can approve scope, rates and entitlement; we handle administrative preparation.
- A recurring workload and a named budget owner justify testing a managed digital employee, beyond a one-off cleanup.
Where the scope stops +
Missing evidence is never recreated, and contractual entitlement requires qualified review.
Disputed scope, expired rights and a GC's payment decisions are not administrative guarantees.
Before we start
Questions about
this workflow.
What exactly is a digital employee?+
A managed AI system for one defined role. AI Acquisition configures and operates it; your named reviewer approves the decisions that need professional judgment. For this role, its job is to prepare documented extra-work requests and keep their review status visible.
Can this work with our current project platform?+
That is the starting point. First identify why items remain unfinished and whether native tools or configuration already solve the problem.
What does the pilot price include?+
Ten extra-work items on one project, one GC format and approved rates; at most three existing tickets, 20 source pages and 25 priced lines per request. 50% at accepted intake, 50% after your written acceptance. No fee tied to disputed entitlement or a GC’s payment decision; no automatic renewal.
When does the delivery clock start?+
Within two business days of receiving the proposed intake, we confirm acceptance or list missing inputs. The delivery clock starts on the agreed kickoff date after scope, records, templates, delivery capacity and reviewer are confirmed. Only documented waits for your missing inputs, approvals or an agreed scope change pause the affected deadline; we confirm the revised date in writing.
What happens if the work misses the agreed standard?+
A failed checklist gets one correction window of five business days at no extra charge. If it still fails, you can cancel for a full pilot-fee refund; the remaining balance is cancelled. If we miss a delivery deadline for reasons within our control, you may cancel the unfinished pilot for a full refund instead of waiting. Refunds are returned within ten business days of cancellation. These remedies cover the pilot fee, not lost revenue or third-party decisions.
Can you promise savings or a paid outcome?+
We promise the defined preparation work and the stated fee remedy. Preparation time saved is measured; entitlement, GC approval and payment depend on decisions outside this pilot.
What happens after the pilot?+
Expand only after one real request passes your checklist and the batch shows worthwhile preparation capacity. You keep the delivered records and handover assets; ongoing operation is optional and separately scoped.
Your digital employee starts here
Change-Order Employee Launch
One change-order draft by business day five, with its evidence index, approved rate calculations and unresolved commercial questions.
Request a free fit check Build a brief first Opens an email to hello@ai-acquisition.com